Conducting A Meeting Audit: Modeling Digital Leadership

Video

THE BRIEF

Leadership teams in large government organizations often struggle to model the digital behaviors they are asking their workforce to adopt. This video was created as part of a broader leadership curriculum designed to close that gap. The audience was organizational leadership, specifically those responsible for setting the tone for digital transformation within their teams. The learning objective was to demonstrate one concrete, visible act of digital leadership: conducting a meeting audit to identify and remove at least one recurring low-value meeting.

THE PROCESS

The design process began with the script, which was written to model a specific leadership behavior in a realistic, scenario-based format. To ensure the content was immediately applicable and relatable, the visuals were built using actual interface graphics from the organization’s Microsoft 365 environment, populated with dummy data. This intentional design choice eliminated the gap between learning and application, as learners could see exactly what they would encounter in their own workflows. Graphics and visual assets were designed in Canva before the final video was assembled and edited in Adobe Premiere Pro.

THE OUTCOME

Leaders who completed this video walked away with a clear, actionable framework for evaluating the value of recurring meetings and the confidence to cancel or convert at least one to an asynchronous format. Beyond the tactical skill, the video was designed to shift mindset; reframing full calendars as a productivity liability rather than an asset, and positioning intentional digital habits as a visible act of leadership. The scenario-based format ensured that the behavior modeled in the video could be applied immediately, without additional translation or interpretation.

SKILLS DEMONSTRATED

This project demonstrates end-to-end instructional design, from script development to visual design and video production. Adult learning theory is evident in the scenario-based approach in a concrete, immediately applicable context. The use of real-environment graphics reflects UX thinking: designing for recognition and reducing cognitive load. The project also required strong communication skills to translate complex organizational behavior change into a clear, accessible two-minute narrative.